Safeguard Your Business by Backing Up your Files & Computer

If your business is based on services that you deliver through content, images, or anything else that you are developing with the use of a computer, backing up your system is critical to safeguarding your business.

Syncing - File synchronization (or syncing) in computing is the process of ensuring that computer files in two or more locations are updated via certain rules. (Wikipedia)

Backup - The process of backing up, refers to the copying into an archive file of computer data that is already in secondary storage—so that it may be used to restore the original after a data loss event. (Wikipedia)

External Hard Drives

External hard drives can be set to automatically backup your computer files on a schedule, but it only works WHEN you have the hard drive connected. World Backup Day has a great set of instructions for all types of computers. Below are some pros and cons as well as highly recommended and reasonably priced external hard drives.

  • Pros

    • Fully within your control

    • Limited cost for a HUGE amount of storage

    • Portability

  • Cons

    • You can easily misplace the hard drive or it can be stolen

    • Easily damaged when you spill your glass of water on your desk

    • Unable to access the information remotely

    • No security on the information stored on the hard drive


Online Storage of Files

Most small businesses are using either G Suite or Office 365 for their email, calendar, storage, and business tools solution. These online storage solutions is considered more of a syncing than a true backup of files. However, if you aren’t going to invest in a backup solution, this is far better than keeping files on your computer.

  • Pros

    • No additional cost because included in your Business Subscription

    • Accessible from anywhere there is an internet connection

    • Secure with your account password

  • Cons

    • Manual process to save files to your online storage

    • Requires an internet connection to access files

    • Limitations on the file size or bandwidth

    • Comfort with storing files online

Online Backup of All Files on Your Computer

Backup software offers protection for business data by copying data from desktops, laptops, and other devices in case user error, corrupt files, or physical disaster cause the data to be inaccessible. This is a more thorough approach to backing up your business critical data.

  • Pros

    • Able to restore files and data after a device failure

    • Captures everything and isn’t reliant on your selection of files

    • Keeps multiple versions of files for set time frame

  • Cons

    • Initial setup might be complex

    • Additional cost for storage

    • Likely doesn’t back up your operating system, applications, program files, or temporary files

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